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Your business may have received a notice titled Annual Minutes Requirement Statement Directors and Shareholders in the mail from companies called Corporate Record Service and Compliance Services. Beware, this is a scam!

Massachusetts corporations are not required to file corporate minutes with the Secretary of State. However, these companies are offering to complete corporate meeting minutes on behalf of the corporation for a fee.

They try to lure you in by presenting the notice in a format similar to forms published the Office of the Secretary of State and reference a $125 Annual Fee, which is the amount of the fee for filing an annual report with the Secretary of State.  Although the notices contain a disclaimer stating that Corporate Record Service and Compliance Services are not affiliated with any government agency, many business may misinterpret the official-looking documents and overlook the fine print.

The forms provided by them are not required by the Office of the Secretary of State. Any official notification from the Office of the Secretary of State will clearly indicate its origin by displaying the name of Secretary of State William Francis Galvin.

If you receive one of these fraudulent notices, you should notify the Office of the Secretary of State by either fax 617-878-3505 or email addressed to laurie.flynn@sec.state.ma.us so the Secretary of State can monitor the matter and refer to the Attorney General’s Office if appropriate.